Men's & Women's Indoor Track & Field 

Coaches Group Information

Required Conference Call: 10am Monday, December 9, 2019
Required Pre-Championships Conference Call: 10am Thursday, February 20, 2020
Required Off-Season Conference Call: TBD

Committee Chairperson: TBD

Director of Athletics Liaison: TBD

2019-20 Championships Information

Championships Date and Location: The Conference Carolinas Indoor Track and Field Championships will be held Sunday, February 23, 2020, beginning at 12 noon at the JDL Fast Track in Winston-Salem, NC. The awards ceremony will be held following the event with a hospitality area for all participants during the meet. 

Meet Format: Institutions have from the beginning of the indoor track and field season to qualify marks for the Conference Carolinas Indoor Track and Field Championships. Marks must be verified and submitted through the SID stat system. The intent of conference guidelines is to follow NCAA playing rules as closely as possible in all applicable situations for the Championships. 

Scoring: Refer to Rule 7 in the NCAA playing rules.

Admissions Policy: In any sport in which there is an admissions charge, member students with a valid ID shall be admitted free (except rented facilities off campus) (8/11/04). 

Games Committee: TBD

All-Conference: The winner of each event will be recognized on the All-Conference First Team. The runner-up of each event will be recognized on the All-Conference Second Team. The third-place performer of each event will be recognized on the All-Conference Third Team.

Freshman of the Year/Coach of the Year/Track Athlete MVP/Field Athlete MVP Awards (approved 10/5/18): Nominee information for Freshman of the Year, Coach of the Year, Track Athlete MVP, and Field Athlete MVP will be based on points/results/place only and processed immediately after the completion of the Championships. All head coaches are required to stay in order to gather and discuss awards quickly and thoroughly. The awards will then be given out at the awards ceremony following the Championships.

  • All head coaches are required to stay for a post-meet meeting.
  • Each institution can nominate up to one nominee per award.
  • In order to be considered, coaches will be required to nominate their nominees within five minutes of the meet’s final event to a conference official (conference staff will distribute nomination templates prior to the beginning of the meet – either electronically or via a pre-meet coaches meeting).
  • Nominee information will be based on points/results/place only (see nomination example below). Nominations can only include point totals/stats (no write-ups or commentary will be included).
  • Nominees will be discussed and compiled openly immediately following the final event (where coaches vote openly and immediately) at a required post-meet meeting. The meeting is where all coaches verify each other’s nominating/voting procedures.
  • Student-athletes who accumulate points in other events are eligible to be nominated if so desired with the caveat that they must be nominated in the category where they tallied the most points. For example, John Doe gets eight (8) combined points in track & six (6) combined points in field. He is eligible for nomination only for Track MVP where he scored the most points, but his total cumulative 14 points from both the track and field events should/would be included.
  • Any relay/team points will not be used for individual totals.
  • All coaches are automatically nominated for Coach of the Year.

Freshman of the Year Qualifications:

  • A student-athlete should qualify only if this is the first collegiate institution attended.
  • It is the student-athlete’s first year of competition (academic sophomores/redshirt freshmen are eligible as long as they took a redshirt year at the same member institution).
  • Any transfer exception is not applicable (e.g., a student-athlete who transfers from an institution but did not play a sport is still not eligible for award).
  • Nominators have the responsibility to make sure all qualifications are met.

Write-In Nomination Example for “FIELD MVP”:

Name:__________John Doe__________ School:_______Univ. of ConfCarolinas___

Total COMBINED Points: ________24___________
Total Track Points: ______________8___________
Total Field Points: ______________16___________

Event & Place: __High Jump: 3rd Place_____ Points for this Event Only:____ 6____

Event & Place: __Long Jump: 1st Place_____ Points for this Event Only:____10____

Event & Place: __Mile: 2nd Place__________ Points for this Event Only:____8____

Event & Place: ________________________ Points for this Event Only:_________

Event & Place: ________________________ Points for this Event Only:_________

Event & Place: ________________________ Points for this Event Only:_________

Points Key:

10 - 1st Place/Winner

8 - 2nd Place/Runner-up 

6- 3rd Place

5 - 4th Place

4 - 5th Place

3 - 6th Place

2 - 7th Place

1 - 8th Place

Event Schedule: The event schedule will closely follow NCAA playing rules and within the host facility's capability. The final schedule should be submitted three months prior for approval by the Games Committee. The order of men's and women's events will alternate each year.

Meet Officials: The host must provide a timing service (FAT – fully automatic timing), official starter, back-up starter, and at least three certified USA Track and Field officials for the purpose of officiating the running events and field events.

Certified Athletic Trainers: The host must secure certified athletic trainers.

Coaches Meetings: A required pre-championships coaches conference call will be held at a predetermined date prior to the Championships’ opening session. An annual required coaches conference call will also be scheduled.

Certification of Implements: All competition implements will be certified in accordance with NCAA rules. The implementation certification period should be one to two hours in length on the day of competition and should take place before competition begins.

Facility Delays: In the event of a delay that interferes with the functioning of the facility (e.g., due to inclement weather), the Meet Director will decide when to suspend the competition. The Games Committee will decide when to resume competition and any change in format or site. 

Participant Limit: There will be a maximum of five student-athletes from each institution who sponsors indoor track and field in each event in the Championships. The student-athletes do not have to have previous marks, but they must have a seed time to be seeded. 

Institutions Not Sponsoring Indoor Track and Field: Non-sponsored institutions are not able to compete in the Championships (5/20/14). 

Reporting of Results: Results of weekly meets should be reported by noon on Tuesday via the “Sports Systems Services” website through each institution’s personal login page. Per coaches agreement, if results are not posted by the prescribed deadline, results will not be included for conference statistical/ranking purposes.

Players of the Week: Players of the Week will be awarded for both a male and female “track” student-athlete and “field” student-athlete (four total per week). 

Multiple Sport Policy: Link to League Multiple Sport Policy 

Media Policy Regarding Officials: Link to Conference Carolinas Media Policy

Delay of Game Policy: Link to Conference Carolinas Delayed Game Policy

Visiting Team Expectations: Link to Visiting Team Expectations

Ejection Policy: When a player or team party member is ejected, both the team's coach and (if a conference opponent) the opposing coach are to notify their director of athletics upon completion of the contest. The director of athletics will immediately notify the conference office and subsequently complete and submit to the conference office the Ejection Report Form. The conference office will notify each member president immediately when notified of an ejection.

A coach ejected for an "unsporting act" will be cautioned by the institution’s director of athletics or immediate supervisor in a form provided by the conference. Copies of cautions and suspensions will be provided to the institution’s President, FAR, Supervisor of Officials, and Commissioner. A second ejection in the same year will, minimally, carry a next-contest suspension. A third ejection in the same year will, minimally, carry a next two-contest suspension. End-of-year suspensions will be carried forward to the next year. Ejected coaches must leave the sight of the playing area when ejected. If the ejected coach does not comply in a timely manner, the contest is forfeited.

Student-Athlete Pledge of Sportsmanship Form (Reminder to be signed by each student-athlete during preseason and filed in each institution’s athletics department.)