Coaches Group:

Required Off Season Meeting/Call Date: Tues. 9/25/18 10:00am
Required Pre-Championship Meeting Date: Wednesday, February 6, 2018 3:00pm.
Link to: Coaches Group Procedures and Requirements 
Link to: Sport Chair Report Form

Committee Chairperson: Tyler Ziegler, Barton
Athletic Director Liaison:  Pat Mashuda, Chowan

*For 2018-19 Men's Swimming is an "Emerging Sport" for Conference Carolinas. (Women full-league sport with 6 members; Men emerging sport with 5 members.) The below points are pertinent to the following policy and will be noted as such in the policy when applicable with a * symbol.

  • The student-athletes participating at a member institution in an emerging sport will be eligible for Player of the Week awards.
  • For 2018-19 the conference will name three All-Conference places along with one MVP, Freshman, Coach of the Year, & Team Champion post-season awards. There will be an "Elite 23" Award Winner.

2018-2019 Conference Championship in Partnership with the Bluegrass Mountain Conference:
Mandatory Coaches Championship Meeting: Wednesday, February 6, 2019 3:00pm.

(Note: 2019-20 Championship Dates: Wednesday Feb 12 - Saturday Feb 15 (tentative based on previous years schedules.))

Championship Dates - The Swimming and Diving Championships will be held Wednesday, Thursday, Friday & Saturday February 6-9, 2019 (earlier due to NBA All-Star game in Charlotte).

Championship Site - Hosted by: Mecklenburg County Aquatic Center, 800 East Martin Luther King Jr. Blvd, Charlotte, NC (2019);
(To be bid upon by member institutions. All bidding schools should be fully aware of the responsibilities of hosting, i.e. providing facility, timing, officials, volunteers, etc.)

Meet Parameters: (to also include applicable information below) Will follow Bluegrass & Conference Carolinas Meet Proposal and Championship Handbook

Meet Officials - Host must provide timing equipment, official starter, back-up starter, and at least 4 certified USA/NCAA Swimming Officials for the purpose of officiating the swimming and diving events. The host must also secure certified athletic trainers, sports information personnel, etc.

Scoring - Rule 7 NCAA Handbook

Event Schedule - NCAA Handbook Rule 8 (See Three-Day Programs without Platform Diving) and within the host facility's capability. The final schedule should be submitted prior to each season for approval by games committee. The order of men's and women's events will alternate each year.  

Admissions Policy- Any sport in which there is an admissions charge, members students with valid ID to be admitted free (except rented facilities off campus). Passed 8-11-04.

Championship Games Committee - will be formed at pre-championship coaches meeting by league coaches that should include: the meet director, two head coaches, and one administrator. (Recommended that no duplication of institutions on the games committee if possible.)

Coaches Meetings - 1) A coaches call/meeting will be held at a predetermined date prior to the conference championship. 2) An annual required coaches call/meeting will also be scheduled each year prior to the start of the regular season. 

Certification of Measurements - all competition facility measurements will be certified in accordance with NCAA rules. The measurement certification period should take place before competition starts each day.

Competitor Limit- Rule 5 NCAA Handbook (See Championship Meets). 

Roster Declaration: Must be submitted with entries with the 18 athletes you plan to use as scoring athletes. Please see NCAA rules for determining 18 allowable swimmers. You must submit roster whether you have 18 athletes or not. Also, identify 2 women and 2 men that will be alternates in the event a scoring athlete will not be able to swim. In the event a non-scoring athlete will not be able to swim, no changes will be accepted. Athletes swimming in the meet (25 total per gender, per team, including the alternates) who are not part of your scoring 18 will be allowed to swim exhibition in preliminary heats only and may not swim in timed final events (1000 and 1650 Freestyle) unless a lane of separation is available to accommodate such entries; additional heats will not be added.

Entry Due Date: All entries must be submitted to Entry Coordinator; by Wednesday, January 31st,  2018, at 5:00 pm EST. Submit entries along with your roster declaration. All entries must be the best time, or NT, achieved by an athlete during the current season.

Psych Sheet: A psych sheet will be e-mailed to the Head Coach (please include preferred e-mail in entries) for each school by 10:00 AM Saturday, February 3rd, 2018.

Scratch Deadlines: Scratches from preliminaries must be given to the Hytek Operator by 6:00 PM for the following day’s events. Scratches for Wednesday’s events must take place by Monday, February 5th, 2018 at 10:00 AM to Entry Coordinator .

Entry Limit: No more than 7 events per person with a maximum of 3 individual events for the meet. Only one relay entry per relay event per team will be permitted. Note: A swimmer may be entered into more than 3 individual events however; the swimmer must scratch to the maximum of 3 prior to the scratch deadlines.

Inclement Weather- In case of weather that could be dangerous to participants, the conference office (with input from the meet director, host institution, and games committee) will decide when to suspend/resume the competition or any change in format or site.

*Conference MVP- Meet MVP will be awarded to the Men’s and Women’s highest total point scorer based off individual events. In the event of a tie, the winner will be decided by the higher number of NCAA A/B Qualifying Times. If still tied, the higher finishing team will be the tie-breaker.

*Freshman of the Year: Meet FOTY will be awarded to the Men’s and Women’s highest total point scorer based off individual events. In the event of a tie, the winner will be decided by the higher number of NCAA A/B Qualifying Times. If still tied, the higher finishing team will be the tie-breaker.

FOTY Qualifications: (approved 10/5/18 to start 1/1/19)
(Fall Sports for 2018 will continue to follow the past policy of "True Freshmen" Only)

  1. Student-athlete should qualify only if this is the first collegiate institution they have attended.
  2. It is the student-athletes first year of competition. (Academic sophmores/redshirt freshmen are eligible, as long as took redshirt at same member school.) 
  3. The student-athlete is not applicable for any transfer exceptions. (Exp. Student transfers from a school but didn't play a sport, still not eligible for award.)
  4. Nominators have the responsibility to make sure all qualifications are met. 

*All-Conference -The winner of each event will be recognized as an All-Conference First Team performer, with the runner-up recognized on the All-Conference Second Team, and the third place performer being recognized on the All-Conference Third Team. 

*Coach of the Year: The COTY will be determined based on team finish during the championship meet. The winning coach for the women (and men) will be the Coach of the Year.

*Swimmer of the Week - Will be awarded for a female (and male) Swimmer/Diver. The SOTW will be for the competition season only, to continue until the conference championships.

Multiple Sport PoliciesLink to League Mutiple Sport Policy

Media Policy Regarding OfficialsLink to Conference Media Policy

Delay of Game Policy: Link to:  Delayed Game Conference Policy

Visiting Team ExpectationsLink to Visiting Team Expectations

Ejection Policy: When a player or team party member is ejected both the team's coach and (if a league opponent) the opposing coach are to notify their Athletic Director upon completion of the contest.  The Athletic Director will immediately notify the conference office and subsequently complete and submit to the league office the Ejection Report Form found on the web. The conference office will notify each member president immediately when notified of an ejection.

A coach ejected for an "unsporting act" will be cautioned by the institution’s Athletic Director or immediate superior in a form provided by the conference. Copies of cautions and suspensions will be provided to the institution’s President, FAR, the Supervisor of Officials and the Commissioner. A second ejection in the same year will, minimally, carry a next game suspension. A third ejection in the same year will, minimally, carry a next two games suspension. End of year suspensions will be carried forward to the next year.
Ejected coaches must leave sight of the playing field/floor when ejected. If the ejected coach does not comply in a timely manner, the game is forfeited.

Student Sportsmanship Pledge Form & Link (Reminder to be signed by each student athlete during preseason and filed in schools athletic department)